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Funding Opportunities
59 MINUTE READ
July 3, 2023

Overview

The U.S. Embassy does not accept unsolicited funding proposals.  All Embassy funding is in response to open, publicly competed funding opportunities.  Current opportunities are listed below.

The Ambassador's Special Self-Help Fund

Notice of funding opportunity

Funding Opportunity Title:                              Ambassador’s Special Self-Help Fund

Maximum Amount for Each Grant:                 US $6,750

Deadline for Application:                                 April 30, 2024

Budget Year:                                                   Fiscal Year 2023

A. PROGRAM DESCRIPTION:

The U.S. Embassy is now seeking applications for projects funded by the Ambassador’s 2023 Special Self-Help (SSH) Fund.  These grants are for small-scale projects anywhere in Liberia that will improve the welfare of communities and foster self-reliance.

Since 2004, SSH grants have contributed to agricultural modernization, economic development, sanitation, access to clean water, health, education, and empowering vulnerable populations such as women, youth, and persons with disabilities.

B. FEDERAL AWARD INFORMATION:

The fund’s goal is to encourage community involvement and the use of local resources and expertise to improve economic and social conditions.

  • Self-Help projects must foster community self-reliance.
  • Self-Help assistance must go directly to community organizations rather than through the government.
  • Self-Help projects must have the potential to generate public and political goodwill toward the United States. The projects cannot be socially or politically controversial.
  • Self-Help projects must include community participation and communities must contribute. This can be by volunteering time and labor, donating land, providing equipment and materials, or by other means.  The U.S. contribution is one time only.
  • Self-Help projects should have a significant impact and benefit the greatest number of people possible. Projects that benefit only a few are discouraged.
  • Self-Help projects must make long-term improvements to economic or social conditions in communities. Projects should not have only short-term value.
  • Self-Help projects must be financially viable and sustainable. Communities must not incur costs or obligations they cannot meet or embark on projects that are too ambitious to manage efficiently.
  • Communities must be able to implement Self-Help projects without outside support.
  • Self-Help projects must be environmentally responsible.

C. ELIGIBILITY INFORMATION (WHO CAN APPLY?)

SSH funds are for projects that serve the community where the organizations seeking funds are located.  The “who” and the “where” matters.

  • There is a strong preference to fund community organizations that serve grassroots needs and projects that are generated, implemented, and supported by the communities themselves.
  • Organizations must be able to operate legally in Liberia.
  • Organizations must be nonprofit.

D. APPLICATION REVIEW INFORMATION

Applications are reviewed by an interagency panel.  The panel selects projects based on the following criteria:

  • SUSTAINABILITY: The organization must demonstrate clearly how the project will be sustained and continue to have impact after the grant period ends.
  • BENEFICIARY CONTRIBUTION: The contribution by the beneficiary is vital to the program as the name “Self Help” suggests. The contribution may include labor, materials such as sand, wood, rocks, or bricks, land, cash, or something else, but the beneficiary must make a contribution to the project.
  • IMPACT: The project must benefit the greatest number of people possible and have a significant effect on the community
  • ACHIEVABLE WITHIN SSH PROGRAM CYCLE: The application must demonstrate that the activity can be implemented within twelve months.
  • CAPACITY OF GRANTEE: The application must demonstrate the grantee has the expertise and ability to perform the proposed activities.
  1. APPLICATION AND SUBMISSION INFORMATION: Application forms are available at the main gate of the U.S. Embassy compound on Benson Street or can be downloaded here. The application deadline for this cycle is April 30, 2024.

Applications can be submitted on paper addressed to:

Ambassador’s Special Self-Help Coordinator

Embassy of the United States of America

P.O. Box 98, 502 Benson Street, Monrovia

OR

Emailed to MonroviaSelfHelp@state.gov in Word or PDF format ONLY.

E. FEDERAL AWARD ADMINISTRATION INFORMATION:

Successful applicants will be notified in September 2024. A grant signing ceremony and certification program will be held in October.  The implementation period will be the U.S. fiscal year beginning October 1, 2024, and ending September 30, 2025.

F. FEDERAL AWARDING AGENCY CONTACT(S):

For additional information, contact the Self-Help Coordinator at 077-000-5460 or via email at MonroviaSelfHelp@state.gov

Alumni Engagement Innovation Fund

U.S. Department of State
U.S. Embassy Monrovia
Notice of Funding Opportunity

The Embassy of the United States in Monrovia, Liberia announces an open competition for past participants (alumni) of U.S. government-funded and U.S. government-sponsored exchange programs to submit applications to the 2024 Alumni Engagement Innovation Fund (AEIF 2024). We seek proposals from teams of at least two alumni that meet all program eligibility requirements below. Exchange alumni interested in participating in AEIF 2024 should submit proposals to MonroviaPD@state.gov by March 1, 2024.

AEIF 2024 Budget Form
AEIF 2024 Proposal Form 

PROGRAM DESCRIPTION

AEIF provides alumni of U.S. sponsored and facilitated exchange programs with funding to expand on skills gained during their exchange experience to design and implement innovative solutions to global challenges facing their community. Since its inception in 2011, AEIF has funded nearly 500 alumni-led projects around the world through a competitive global competition.

U.S. Embassy Monrovia will accept public service projects proposed and managed by teams of at least two alumni that support themes such as:

  • Citizen engagement with democratic governance and civil society
  • Access to justice, including local community dispute resolution mechanisms
  • Protection and support of human rights
  • Supporting the oversight roles of civil society and media
  • Sustained, market-driven economic growth
  • Food security and climate change
  • Business promotion and training for entrepreneurs
  • Diverse, affordable, and reliable energy sources
  • Equitable access to education
  • Improvement in reading and math, especially at the high school level
  • Leadership and life skill development opportunities
  • Safe water and sanitation

Proposals must address the above themes. Proposals that do not address the themes as outlined in the program objectives will be deemed ineligible. All project activities must take place outside of the United States and its territories.

Expected Size of Individual Award: Between $5,000 to $35,000.

Program Performance Period: Proposed programs should be completed in one year or less.

KEY DATES

November 1, 2023: AEIF 2024 application opens.

March 1, 2024: Deadline for posts to submit AEIF 2024 proposal packages to U.S. Embassy, Monrovia.

May 15, 2024: Final funding decisions will be announced to posts.

ELIGILIBITY INFORMATION

The following individuals are eligible to apply:

  • Applicants must be alumni of a U.S. government-funded or sponsored exchange program (https://alumni.state.gov/list-exchange-programs) or a U.S. government-sponsored exchange program (https://j1visa.state.gov/).
  • Projects teams must include teams of at least two alumni.
  • Alumni who are U.S. citizens may not submit proposals, but U.S. citizen alumni may participate as team members in a project.
  • Alumni teams may be comprised of alumni from different exchange programs and different countries.
  • Applications must be submitted by exchange alumni or alumni associations of USG exchange alumni. Not-for-profit, non-governmental organizations, think tanks, and academic institutions are not eligible to apply in the name of the organization but can serve as partners for implementing project activities.

Cost Sharing

Inclusion of cost share is not a requirement of this opportunity.

Other Eligibility Requirements

If the grant will be processed with an individual, that individual is not required to have a UEI (Unique Entity ID) number or be registered in SAM.gov. However, if the grant is processed with a partner organization, that organization must have a UEI, as well as a valid registration on www.SAM.gov.

Organizations must have a commitment to equal opportunity employment practices and to non-discrimination practices regarding beneficiaries, without regard to race, religion, ethnicity, gender, sexual orientation, or political affiliation.

APPLICATION AND SUBMISSION INFORMATION

Applicants are only allowed to submit one proposal.

Content and Form of Application Submission

Applications and budgets must be submitted using the official AEIF 2024 application and budget forms.

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity;
  • The proposal addresses all questions and is submitted using the official AEIF 2024 application form;
  • All documents are in English;
  • The budget is in U.S. dollars and is submitted using the designated AEIF 2024 budget form;
  • All pages are numbered.

REVIEW AND SELECTION PROCESS

Evaluation Criteria: The U.S. embassy Public Diplomacy Section will use the criteria outlined below to evaluate all applications. The proposals will be reviewed by a Selection Committee made up of regional and exchange program experts located at the Department of State in Washington, DC. Panelists will use the criteria below to review and evaluate applications.

Purpose and Summary, Description, and Implementation Plan

When developing the purpose, summary, description, and implementation plan, applicants should aim to make all descriptions clear, concise, and compelling. Reviewers will judge the proposals based on the likelihood of the project to exert a sustained, powerful influence on the community where it is undertaken. Does the project address an important gap of understanding or need? If the aim of the project is achieved, how will existing knowledge or practice be improved? What audience do the applicants hope to reach with this project? How many will participate? How will they be selected?

Degree of Alumni Involvement

Projects must include the involvement of at least two (2) exchange alumni. They may be the project team leaders or collaborate directly with PAS in formulating the project. More than two alumni may comprise the team; however, the minimum is two. As the team leaders, the alumni must be closely involved in project planning, implementation, etc. Applicants should ensure that the proposal includes the following information for each alumni team member: first name, last name, exchange program, country of citizenship, roles and responsibilities, and degree of time spent on the project.

Participation and Support from Local Partners

The proposal demonstrates buy-in and support from the community where the project will take place. Local partner involvement is a strong sign that there is community support and that the project will engage a broad array of experts, such as subject matter experts, community centers, academic institutions, businesses, local/national government, non-governmental organizations, American Spaces, etc.

Monitoring and Evaluation of the Project

A monitoring & evaluation (M&E) plan is pivotal to project implementation and important tracking of progress towards the project’s objectives and goals. An M&E plan should consider the data needed to effectively monitor progress toward specific outputs and outcomes as well as how that data collection will be accomplished. Well-crafted indicators should be used to understand a program’s progress toward the desired results. An M&E plan should be reviewed for the following:

  • Completeness
  • Applicability and logic of objectives and indicators
  • Clear approach to monitoring
  • Adherence to SMART criteria
  • Data quality plan
  • Capacity to implement plan

Communication, Media, and Outreach Plan

The project should include a clear plan and timeline for how and when the team will share information about the project. It is important to ensure that the U.S. Embassy gets recognition throughout the process, if circumstances permit.

Budget and Budget Narrative

The budget and narrative justification are sufficiently detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities. The results and proposed outcomes justify the total cost of the project. Budget items are reasonable, allowable, and allocable.

Disclaimer: This notice is subject to availability of funding. U.S. Embassy Monrovia does not guarantee availability of funding by receiving applications under this announcement. Only successful applicants will be contacted.

FEDERAL AWARD ADMINISTRATION INFORMATION

The grant award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: Electronic funds transfer

Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.

FEDERAL AWARDING AGENCY CONTACTS

Questions about the grant application process should be directed to: MonroviaPD@state.gov.

Required Registrations:

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

SAM.gov registration which will generate a UEI NCAGE/CAGE code

Any applicant with an exclusion in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.”

The Unique Entity Identifier (UEI) is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards.  SAM.gov is the Federal government’s primary database for complying with FFATA reporting requirements.  OMB designated SAM.gov as the central repository to facilitate applicant and recipient use of a single public website that consolidates data on all federal financial assistance.  Under the law, it is mandatory to register in SAM.gov.

Starting April 2022, the UEI will be assigned when an organization registers or renews it’s registration in SAM.gov at www.SAM.gov .  To access SAM.gov an organization is required to have a Login.gov account. Organization can create an account at https://login.gov/ .   As a reminder, organizations need to renew its sam.gov registration annually.

US-based organizations: A CAGE code will be automatically assigned when the U.S. organizations registers in www.sam.gov .  CAGE must be renewed every 5 years.  Site for CAGE: https://cage.dla.mil/Home/UsageAgree . Grantees may be asked for more information to finalized and must comply.

Foreign-based organizations: Must apply for a NCAGE code before registering in SAM.gov. Go to: https://eportal.nspa.nato.int/AC135Public/CageTool/home to apply for a NCAGE code.  NCAGE codes must be renewed every 5 years.

It is in the organization’s best interest to check if their CAGE/or NCAGE codes are active.  Organizations are required to register/or renew their CAGE or NCAGE codes prior to registering or renewing www.sam.gov .  Both registration and renewals for both CAGE and NCAGE can take up to 10 days.  Organization’s legal address in NCAGE/CAGE must mirror www. sam.gov.

www.sam.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM.gov.  It is the responsibility of the applicant to ensure it has an active registration in SAM.gov.

If an organization plans to issue a sub-contract or sub-award, those sub-awardees must also have a unique entity identifier (UEI number).  Those entities can register for a UEI only at SAM.gov.

If an organization does not have an active registration in SAM.gov prior to submitting an application, the application will be deemed ineligible.  All organizations applying for grants (except individuals) must obtain these registrations, the latter are free of charge.

Note: As of April 2022, a DUNS number is no longer required.

  1. FEDERAL AWARDING AGENCY CONTACTS

Questions about the grant application process should be directed to: MonroviaPD@state.gov.

Annual Program Statement

U.S. DEPARTMENT OF STATE
U.S. EMBASSY MONROVIA
PUBLIC DIPLOMACY SECTION
Notice of Funding Opportunity

 

Funding Opportunity Title: U.S. Embassy Monrovia PDS Annual Program Statement
Funding Opportunity Number: PAS-MON-FY24-01
Deadline for Applications: April 5, 2024
Assistance Listing Number: 19.040 – Public Diplomacy Programs
Total Amount Available: $131,465.00
Maximum for Each Award: $70,000.00 subject to funds availability

PROGRAM DESCRIPTION

PDS Monrovia is soliciting proposals from Liberian non-profit institutions, non-governmental organizations, or non-profit private or public academic institutions for funding to support programs that strengthen U.S.-Liberian ties. These proposals must focus on one or more of the priority areas specified below.

Purpose of Small Grants:

PDS Monrovia invites proposals for programs that strengthen cultural ties between the U.S. and Liberia through cultural and exchange programming that highlights shared values and promotes bilateral cooperation.  All programs must include an American cultural element, or connection with American expert/s, organization/s, or institution/s in a specific field that will promote increased understanding of U.S.  policy and perspectives.

Examples of PDS Small Grants Program programs include, but are not limited to:

  • Academic and professional lectures, seminars, and speaker programs
  • Artistic and cultural workshops, joint performances, and exhibitions
  • Cultural heritage conservation and preservation programs
  • Professional and academic exchanges and programs
  • Programs developed by alumni of a U.S. Government-sponsored educational or professional exchange program
  • Programs that expand PDS American Spaces activities
  • Roundtables, panels, and workshops
  • Media training
  • Election reporting training for community radio journalists in rural Liberia.
  • Training editors and talk show hosts on countering disinformation and propaganda.
  • Training social media content creators on posting accurate information.

NOTE: These programs may take place virtually and/or in-person. Include critical logistics in the budget such as travel, training, venue, etc. PDS Monrovia has several American Spaces in Liberia, that may be used occasionally as free venues. Contact MonroviaPD@state.gov to learn more about our Spaces and the availability of each venue.

Priority Program Areas:

Effective rule of law and human rights protections

Examples:

  • Voter education and supporting free, fair, and peaceful elections
  • leading anti-corruption efforts
  • increasing access to justice
  • improving community dispute resolution mechanisms
  • reducing sexual- and gender-based violence
  • increasing transparency in the public sector
  • promoting democratic values and governance
  • professionalization of media
  • increasing media literacy
  • encouraging volunteerism
  • improving citizen engagement

Inclusive economic development and mutually beneficial trade and investment

Examples:

  • promoting entrepreneurship
  • enabling an investment environment
  • encouraging sustainable development
  • increasing expertise for SME business owners

Human development

Examples:

  • increasing access to education for all
  • improving reading and math comprehension among youth
  • creating opportunities for teacher training
  • creating opportunities for academic exchange
  • developing leadership and life skills

Participants and Audiences:

Programs may target a variety of audiences, depending on the topic, though generally PDS Monrovia’s intended participants and target audiences are emerging leaders in high schools and university as well as government, business, and civil society professionals in Liberia.  Proposals will be evaluated on a well-reasoned strategy for the intended audience, as well as appropriate inclusivity, whether based on gender, religion, sexual orientation, age, or disability.

The following types of programs are not eligible for funding:

  • Programs relating to partisan political activity
  • Charitable or development activities
  • Construction programs
  • Programs that support specific religious activities
  • Fundraising campaigns
  • Lobbying for specific legislation or programs
  • Scientific research
  • Programs intended primarily for the growth or institutional development of the organization
  • Programs that duplicate existing programs

NOTE: Funding authority rests in the Smith-Mundt and Fulbright-Hays Acts.  The source of funding is FY2024 Public Diplomacy Funding.

B. FEDERAL AWARD INFORMATION

Length of performance period: 1 – 12 months

Number of awards anticipated: Up to 5 awards (dependent on amounts)

Award amounts: Awards may range from a minimum of $10,000 to a maximum of $70,000.  Applications are encouraged to include sub-grants that develop the capacity of local implementing partners who have not previously directly benefitted from U.S. Embassy grant programs.  The Public Diplomacy Section of the U.S. Embassy reserves the right to award less or more than the amount of funds requested in each application or under such other circumstances as they may deem to be in the best interest of the U.S. government.

Total available funding: $131,465.00

Type of Funding: Fiscal Year 2024 Public Diplomacy Funding

Anticipated program start date:  On or before September 30, 2024

This notice is subject to availability of funding.

Funding Instrument Type:  Grant, fixed amount award (FAA), or cooperative agreement. Cooperative agreements and some FAAs are different from grants in that bureau/embassy staff are more actively involved in the grant implementation (“Substantial Involvement”).

Program Performance Period: Proposed programs should be completed in 12 months or less.

The Department of State may entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

C. ELIGILIBITY INFORMATION

      1. Eligible Applicants

PDS Monrovia encourages applications from the United States and Liberia, although all                 activities must take place in Liberia.

The following organizations are eligible to apply:

  • Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations
  • Public and private educational institutions
  • Individuals, including alumni ofS. Department of State exchange programs
  • Public International Organizations and Governmental institutions
  • Non-profit media organizations
  • Professional trade organizations

*For-profit or commercial entities are not eligible to apply.  

2. Cost Sharing or Matching

Cost-sharing is not required.

3. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI) number issued via www.SAM.gov as well as a valid registration on www.SAM.gov. Please see Section D.3 for more information. Individuals are not required to have a UEI or be registered in SAM.gov.

D. APPLICATION AND SUBMISSION INFORMATION

  1. Address to Request Application Package

Application forms required below are available at www.grants.gov: embassy website, SAMS Domestic, etc.

  1. Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered
  • All documents are formatted to 8 ½ x 11 paper, and
  • All Microsoft Word documents are single-spaced, 12 point Calibri font, with a minimum of 1-inch margins.

The following documents are required:

  1. Mandatory application forms
  • SF-424 (Application for Federal Assistance – organizations)or SF-424-I (Application for Federal Assistance –individuals) at https://www.grants.gov/web/grants/forms/sf-424-family.html.
  • SF-424A(Budget Information for Non-Construction programs)
  • SF-424B(Assurances for Non-Construction programs)

These forms can be found at https://www.grants.gov/web/grants/forms/sf-424-family.html

  1. Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  2. Proposal (7 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives: The “goals” describe what the program is intended to achieve.  The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal. Include a logic model as appropriate.
  • Proposed Program Schedule and Timeline: The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
  • Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan:This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or SustainabilityApplicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.

 

  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate file to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.

 

  1. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
  • Official permission letters, if required for program activities

Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations:

All organizations, whether based in the United States or in another country, must have a Unique Entity Identifier (UEI) and an active registration with the SAM.gov. A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards.

Note:  As of April 2022, a DUNS number is no longer required for federal assistance applications.

The 2 CFR 200 requires that sub-grantees obtain a UEI number.  Please note the UEI for sub-grantees is not required at the time of application but will be required before an award is processed and/or directed to a sub-grantee.

 Note:  The process of obtaining or renewing a SAM.gov registration may take anywhere from 4-8 weeks.  Please begin your registration as early as possible.

  • Organizations based in the United States or that pay employees within the United States will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS) and a UEI number prior to registering in SAM.gov.
  • Organizations based outside of the United States and that do not pay employees within the United States do not need an EIN from the IRS but do need a UEI number prior to registering in SAM.gov.
  • Please note that as of November 2022 and February 2022 respectively, organizations based outside of the United States that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO Commercial and Government Entity (NCAGE) code or CAGE code to apply for non-DoD foreign assistance funding opportunities. If an applicant organization is mid-registration and wishes to remove a CAGE or NCAGE code from their SAM.gov registration, the applicant should submit a help desk ticket (“incident”) with the Federal Service Desk (FSD) online at fsd.gov using the following language: “I do not intend to seek financial assistance from the Department of Defense. I do not wish to obtain a CAGE or NCAGE code. I understand that I will need to submit my registration after this incident is resolved in order to have my registration activated.”

Organizations based outside of the United States and that DO NOT plan to do business with the DoD should follow the below instructions: 

Step 1:  Proceed to SAM.gov to obtain a UEI and complete the SAM.gov registration process.  SAM.gov registration must be renewed annually.

Organizations based outside of the United States and that DO plan to do business with the DoD in addition to Department of State should follow the below instructions:

 Step 1:  Apply for an NCAGE code by following the instructions on the NSPA NATO website linked below:

NCAGE Homepage:
https://eportal.nspa.nato.int/AC135Public/sc/CageList.aspx
NCAGE Code Request Tool (NCRT):

Exemptions

An exemption from the UEI and sam.gov registration requirements may be permitted on a case-by-case basis if:

  • An applicant’s identity must be protected due to potential endangerment of their mission, their organization’s status, their employees, or individuals being served by the applicant.
  • For an applicant, if the Federal awarding agency makes a determination that there are exigent circumstances that prohibit the applicant from receiving a unique entity identifier and completing SAM registration prior to receiving a Federal award. In these instances, Federal awarding agencies must require the recipient to obtain a unique entity identifier and complete SAM registration within 30 days of the Federal award date.

Organizations requesting exemption from UEI or SAM.gov requirements must email the point of contact listed in the NOFO at least two weeks prior to the deadline in the NOFO providing a justification of their request. Approval for a SAM.gov exemption must come from the warranted Grants Officer before the application can be deemed eligible for review.

Submission Dates and Times

The Public Diplomacy Section will accept proposals throughout the year and will review proposals according to the following schedule:

  • Proposals received between March 1 and April 30 will be reviewed by May 31, with responses going out by June 16

All application materials must be submitted by email to MonroviaPD@state.gov.

E. APPLICATION REVIEW INFORMATION

Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.  The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.

Organizational capacity:  The organization has expertise in its stated field and PDS is confident of its ability to undertake the program.  This includes a financial management system and a bank account.

Quality and feasibility of the program idea:  The program idea is well developed with details about how program activities will be carried out.  The proposal includes a reasonable implementation timeline.

Goals and objectives:  Goals and objectives are clearly stated, and the program approach is likely to provide maximum impact in achieving the proposed results.

Embassy priorities:  Applicant has clearly described how stated goals are related to and support U.S. Embassy Monrovia’s priority areas or target audiences.

Budget:  The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results.  The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan:  Applicant demonstrates it can measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal.  The program includes output and outcome indicators and shows how and when those will be measured.

Sustainability:  Program activities will continue to have positive impact after the end of the program.

Review and Selection Process

A Grants Review Committee will evaluate all eligible applications.

FAPIIS

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.01 Simplified Acquisition Threshold), this section must also inform applicants:

  1. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
  2. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
  • That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.

    F.  FEDERAL AWARD ADMINISTRATION INFORMATION

Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer.  The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email.  The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding.  Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. Government to pay for costs incurred in the preparation and submission of proposals.  Further, the U.S. Government reserves the right to reject any or all proposals received.

Payment Method:  Payments will be made in at least two installments, as needed to carry out the program activities.

Organizations whose applications will not be funded will also be notified via email.

Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award to ensure that they will be able to comply.  These include the 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:  https://www.state.gov/about-us-office-of-the-procurement-executive/.  Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

Reporting

Reporting Requirements:  Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact PDS Monrovia at MonroviaPD@state.gov.

Note:  We do not provide any pre-consultation for application related questions that are addressed in the notice of funding opportunity.  Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.

H. OTHER INFORMATION

Guidelines for Budget Justification

Personnel:  Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel:  Estimate the costs of travel and per diem for this program.  If the program involves international travel, include a brief statement of justification for that travel.

Equipment:  Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program) and costs at least $5,000 per unit.

Supplies:  List and describe all the items and materials, including any computer devices, that are needed for the program.  If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual:  Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs:  Describe other costs directly associated with the program, which do not fit in the other categories.  For example, shipping costs for materials and equipment or applicable taxes.  All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA.  Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.  It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

 

 

 

Ambassador Fund for Cultural Preservation

AFCP 2024 GRANTS PROGRAM APPLICATION GUIDE